Understanding Missing Mileage and Its Impact on Operator Licence Compliance
Accurate mileage tracking is essential for Operator Licence holders to maintain compliance with regulations, ensure vehicle safety, and uphold operational efficiency. Missing mileage, if not properly addressed, can have serious implications for both drivers and operators. Let’s delve into what missing mileage is, how to identify it, and the steps to address this issue effectively.
What is Missing Mileage?
Missing mileage refers to any distance travelled by a vehicle that the tachograph unit records as movement without an associated driver tachograph card being used. This situation can arise due to several factors, including:
- Faulty tachograph equipment.
- Tampering or improper use of the tachograph system.
- Legitimate activities such as road tests or maintenance drives.
Regardless of the reason, missing mileage can lead to compliance issues and potential penalties.
Why is Missing Mileage a Serious Issue?
For drivers, failing to use the tachograph card correctly can result in fines or disciplinary actions. Tachographs are designed to record driving hours and rest periods, ensuring that drivers adhere to regulations. Any deviation from proper usage undermines this system.
For operators, unaddressed missing mileage can result in non-compliance with the conditions of their Operator Licence. This could lead to regulatory action, including penalties, restrictions, or even licence revocation.
How to Identify Missing Mileage
The most effective way to identify missing mileage is by using tachograph analysis software. These tools can detect instances where the vehicle has been driven without a driver card and provide detailed reports for investigation. Commonly, these reports may be labelled as:
- Missing Mileage Report
- Vehicle Driven Without a Card
- Unknown Driver Report
To identify and address missing mileage:
1. Download and Analyse Tachograph Data
Regularly download data from the vehicle tachograph unit and analyse it for discrepancies.
2. Investigate the Cause
When missing mileage is detected, investigate its root cause. Common causes include:
- Use of vehicles under GB Domestic Hours, where a tachograph is not required.
- Road tests for repair, maintenance, or technical development purposes.
- Movement of new or rebuilt vehicles not yet in service.
3. Take Appropriate Action
Depending on the findings, actions may include:
- Scheduling vehicle maintenance.
- Re-training drivers on tachograph usage.
- Implementing disciplinary measures if tampering or negligence is identified.
Record Keeping for Compliance
It is crucial to document all investigations and actions related to missing mileage. These records should be readily available for the DVSA (Driver and Vehicle Standards Agency) if requested. Proper documentation demonstrates proactive compliance and can help mitigate potential penalties.
Ensuring Compliance with Best Practices
To maintain compliance and minimise the risk of missing mileage:
- Conduct regular audits using reliable tachograph analysis software.
- Train drivers on proper tachograph usage and the importance of compliance.
- Ensure vehicles are maintained to avoid tachograph malfunctions.
By addressing missing mileage promptly and thoroughly, operators can safeguard their compliance status and contribute to safer roads.
Final Thoughts
Missing mileage is a challenge that every Operator Licence holder must tackle proactively. With the right tools and processes, you can ensure compliance, protect your business, and maintain a strong safety record.
