Staying compliant with your Operator Licence requirements isn’t always straightforward. But the cost of getting it wrong can be serious—penalties, vehicle prohibitions, or even losing your licence. Below are the top 5 common compliance mistakes we see regularly and simple tips on how to avoid them.

1. Poor Record Keeping

Operators are required to keep accurate records for things like maintenance, driver hours, and defect reports. Missing paperwork or disorganised files can raise red flags during a DVSA audit.

✅ Avoid it: Keep digital records, set reminders for inspections, and regularly review your files for accuracy. Tools like the Hauliers Hub help centralise this.

2. Ignoring Drivers’ Hours and Working Time Rules

Drivers' hours infringements are one of the most common causes of investigations. Operators often rely too much on tachograph systems without reviewing the data properly.

✅ Avoid it: Use software to flag regular infringements, but also manually review reports. Train your drivers regularly, and always take action on repeated issues.

3. Poor Daily Walkaround Checks

These checks are a legal requirement, but many are rushed or not recorded correctly. Missing defects or not reporting them can put unsafe vehicles on the road—and put your licence at risk.

✅ Avoid it: Train drivers on what to check and why it matters. Use a standardised checklist and keep photo evidence where possible.

4. Failing to Stick to Maintenance Schedules

Every operator should have a planned maintenance schedule. Late inspections, missed services, or unreported defects show DVSA you’re not in control.

✅ Avoid it: Set up automated reminders and make sure workshops are booked in advance. A transport consultancy can help review your PMI schedule.

5. No Evidence of Ongoing Compliance Monitoring

DVSA wants to see that you’re actively managing your compliance—not just reacting when something goes wrong. If you’re not auditing or reviewing your systems, it could count against you.

✅ Avoid it: Carry out internal checks, document improvements, and consider external audits every few months. Our Continuous Compliance Support service was designed exactly for this.

Stay Ahead of DVSA – Without the Stress

Most of these issues can be solved with the right systems, support, and regular reviews. That’s where we come in.

👉 Need help with compliance? Book a free 30-minute consultation with us today or explore our Hauliers Hub for tools, templates and ongoing support.